CCI in Metropolitan Lille uses ADESOFTware to plan its business convention schedule

Since 2001, the Lille Metropolitan Chamber of Commerce and Industry (CCILM) has organized enovationmeeting, the first e-commerce business convention. From May 30 to June 1 at the Grand Palais in Lille, over 2,000 targeted appointments on e-commerce and electronic distribution are organized using an original, interactive methodology. During these meetings, 200 project managers and 90 major industrial groups review 250 innovative services. In this environment, the meetings must be scheduled with several constraints: availability of the various people, room assignments, managing individual requests and last-minute changes.

Mr. Accettone, Manager of the Business Convention, asked a consulting firm to find the best solution for their problem. "We wanted to find a program to schedule appointments that we could interface to our transaction-based Web site, a virtual marketplace where supply and demand interact, to display the appointment schedules of all the participants," he explained.

Just two technical meetings were required to validate the technical integration of the event Web site (www.enovationmeeting.com) set up by the Lille CCI, and the ADE Enterprise application. The client/server architecture of ADE Enterprise allowed the participants to indicate the times they were available to the Web server in Lille. This data was processed by the ADE Enterprise software running at the ADESOFTware office. The calculation engine optimized the assignments of meetings and rooms to guarantee the optimal usage of all the rooms in the Grand Palais.

The day before the event, the ADESOFTware team installed the application onsite. "The ADE server provided real-time responses to last-minute changes, and scheduled appointments for later the same day," explained Laure Andrieu, ADESOFTware Project Manager. "Furthermore, the local installation allowed us to solve Internet network problems and provide real-time responses to users."

Thanks to ADE Enterprise, appointments were easily managed and optimized, and the CCILM was able to successfully launch enovationmeeting. The flexibility of ADE Enterprise made it possible to manage last-minute changes in real time, so participants didn't have to wait for several hours before meeting a contact. "By connecting to the customized Web site where their own timetables were stored, participants could directly see the potential changes to their schedules, shift appointments and add new one, "added Mr. Accettone. Furthermore, all participants had their own personal timetable so they could instantly view all their appointments for the day.

Full Name
Lille Metropolitan Chamber of Commerce and Industry - Enovationmeeting

Sector
Organization of business appointments

Audience
20 people - 240 people and 100 rooms to be scheduled

Challenge
Schedule meetings from a Web server before and during an event

Platform
Windows NT 4.0

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